Minerva · Staff Manual

Student Information

Admit and manage students: search, admission, profile edits, disabling, categories and houses, and multi-class handling.

Student Details

Search the student database by class, section, or keyword — the gateway to every student profile.

  1. Pick Class and Section (or type a name/admission no) and press Search.
  2. Click a student's name to open the full profile with its tabs (Profile, Fees, Exam, Documents, Timeline).
  3. Use the action buttons on a row to edit the record, add fees, or disable the student.
Student Details screen

Student Admission

The admission form for enrolling a new student.

  1. Fill the admission number (or let the system generate it), class & section, and personal details.
  2. Add guardian details and upload documents/photo at the bottom.
  3. Press Save — the student and their login are created; fees can then be assigned from the Fees Collection module.
Student Admission screen

Disabled Students

Students removed from active rolls (TC issued, long absence). They keep their history and can be re-enabled.

  1. From a student's profile choose Disable and pick a reason (maintained under Disable Reason).
  2. Use this list to review or re-enable a student.
Disabled Students screen

Multi Class Student

Enrol one student in more than one class at the same time (e.g. an add-on course).

Multi Class Student screen

Bulk Delete

Permanently delete many student records at once — use with care; prefer disabling for normal exits.

Bulk Delete screen

Categories, Houses & Reasons

Master lists used on the admission form: Student Categories (e.g. RTE / Management), Student House, and Disable Reason — each a simple add/edit/delete list.

Categories, Houses & Reasons screen

Birthday List

Today's and upcoming student birthdays, ready for announcements.

Birthday List screen